The General Assembly recognizes the importance of the contributions and participation of associate members of regional commissions at the Third UN World Conference on Disaster Risk Reduction.
Registration for associate members of regional commissions
The registration of the representative of specialized agencies and related organizations of the UN system (American Samoa, Anguilla, Aruba, Bermuda, British Virgin Islands, Cayman Islands, Commonwealth of the Northern Mariana Islands, Curacao, French Polynesia, Guadeloupe, Guam, Martinique, Montserrat, New Caledonia, Puerto Rico, Sint Maarten, Turks and Caicos Islands, United States Virgin Islands) follow the procedure below.
Submit an official communication, with official stamp and signed by the head of chancery or an authorizing official, to the Chief of Protocol, Mr. Peter Van Laere, United Nations Protocol and Liaison Service (Attn.: Wai Tak Chua), at Room S-0201 or by fax to +1 (212) 963-1921), providing an authorized list of the members of the delegation (with names, functional titles, affiliations and nationalities) who require a Conference badge. It is important to include in the letter of nomination the name and email address of the focal point making the request in order to receive the email approvals.
A copy of the same should also be sent to the General Assembly Branch, Division of General Assembly and Economic and Social Council ECOSOC Affairs Division, Department for General Assembly and Conference Management (Fax: +1 (212) 963-2155);
Review of accreditation requests
Upon verification of the information on the lists of delegations, the Protocol and Liaison Service will authorize badge applications submitted online. It is to be noted that no approval of a Conference badge will be granted prior to receipt of the official lists of delegations or letters of credentials/nomination. Please note that the review process may take up to 4-5 days.
Pre-accreditation in New York (Now through 5 March 2015)
Pre-accreditation in New York is now accepted for processing at the Protocol and Liaison Service in New York. Please follow the instructions specified above. Associate members of regional commissions are strongly advised to make use of the pre-accreditation option in New York for all delegates who will participate in the Conference before the deadline of 5 March 2015, as this will simplify the process and prevent delays and inconvenience for delegates in Sendai.
Starting 9 March 2015, all official communications, including lists of delegations and Conference-related materials, should be faxed to the United Nations Protocol Accreditation Unit at the Registration Centre in Sendai. The fax number will be made available and posted on the Protocol website at www.un.int/protocol not later than 27 February 2015. Delegations may also obtain the fax number by contacting the Protocol and Liaison Service in New York (Tel: +1 (212) 963-7171).
On-site accreditation in Sendai (9 March 2015 through 18 March 2015)
On-site accreditation of associate members of regional commissions will be processed by the Protocol Accreditation Unit at the Reception Center (Sendai International Center Station, 2-1 Aobayama, Aoba-ku, Sendai City) starting 9 March 2015 through 18 March 2015. Non-accredited delegates seeking on-site accreditation will be required to present proof of credential/letter of nomination, together with a passport or valid government-issued photo identification and to complete an on-site accreditation form. Upon verification and approval by the Protocol Accreditation Unit, delegates may proceed to the badging booth for a photo.